ITSM vs ITIL: What’s the Difference?
If your organization wants a better understanding of how it currently provides IT support, it is crucial to understand the difference between ITSM vs ITIL (Information Technology Management System vs Information Technology Infrastructure Library). In short, ITSM describes the entire set of processes an organization uses to manage its IT services for customers, whereas ITIL is one specific ITSM framework.
The Definition of ITSM
ITSM stands for IT Service Management and refers to the process of managing IT operational services. ITSM describes how an organization facilitates IT service delivery, including the management of all resources and employees involved in providing it – such as IT administrators, service providers, vendors, and customers. ITSM covers several key tactical IT concepts, including but not limited to the operation of an IT service desk (including helpdesk functionality).
Some of the guiding principles of ITSM include:
- How a particular organization’s IT services should work.
- The organization’s overall vision for its IT services.
- The format of the organization’s IT services.
Because ITSM is the collection of actions and policies designed to plan, execute, and manage all the IT services available to stakeholders, a fundamental goal of any IT department is (or should be) to deliver the highest level of customer satisfaction possible while also doing so in a way that is functionally effective and financially efficient.
Easy, right?
Now, let’s see how ITIL fits into this definition.
The Definition of ITIL
ITIL stands for Information Technology Infrastructure Library. As mentioned, it is a set of specific functions for IT service management that focus on marrying IT services with business needs. ITIL is an essential, standard practice framework for ITSM, and implementing ITIL ideas can help you work more effectively by allowing an organization to maximize enterprise value through the use of technology.
First developed in the 1980s by the British government’s Central Computer and Telecommunications Agency (CCTA), ITIL has evolved from a collection of over 30 books to a condensed group of 7 books that outline the latest iterations of the framework. The latest version, ITIL 4, reflects the widespread migration of businesses across many industries to cloud-based and digital technologies. As such, it emphasizes:
- The integration of IT into the overall business structure and company culture
- Cross-department collaboration
- Customer feedback
The ITIL strategy is the most widely used set of principles for treating your company as a customer and providing services in a way that delivers the best results. Its latest iteration can be thought of as an embrace of business agility in IT.
ITSM describes how a given organization manages its IT services, whereas ITIL is a framework for ITSM, prescribing a specific set of processes and guidelines.
What is the Difference Between ITSM and ITIL?
IT Service Management and ITIL are related concepts in the field of information technology management, but they serve different purposes and have distinct characteristics.
ITSM is a broad term that refers to the management of IT services to meet the needs of an organization and its users. As mentioned above, ITSM focuses on delivering IT services efficiently and effectively, ensuring that IT processes align with business objectives. This approach includes various methodologies, frameworks and best practices that help organizations manage their IT infrastructure and support their end users.
ITIL, on the other hand, is a specific framework within the ITSM domain. It is a widely recognized and adopted set of best practices for IT Service Management. ITIL provides a structured approach to managing IT services through a series of processes and functions, such as service strategy, service design, service transition, service operation and continual service improvement.
In summary, the main differences between ITSM and ITIL are:
- Scope: ITSM is a broader term that encompasses various methodologies, frameworks, and best practices for managing IT services, while ITIL is a specific framework within ITSM.
- Purpose: ITSM focuses on aligning IT processes with business objectives, whereas ITIL provides a structured approach to managing IT services through a series of processes and functions.
- Flexibility: ITSM allows organizations to choose from or combine multiple frameworks and methodologies, while ITIL is a more prescriptive framework with specific guidelines and processes.
A useful analogy would be the concept of project management and the various project management methodologies available. While project management describes the standardization of processes any given organization uses to manage its projects, methodologies such as Agile and Waterfall prescribe their own specific frameworks (i.e., specific processes and guidelines) for managing projects in particular ways.
Overall, ITSM and ITIL are complementary concepts, with ITIL being one of the most popular frameworks used in ITSM practices. By adopting ITIL within an ITSM strategy, organizations can improve the efficiency and effectiveness of their IT service delivery, ultimately benefiting their end-users and business operations.
ITIL Classification Definitions
As with any new process, it’s essential to clearly define the nomenclature that will be used as part of your ITSM culture. When implementing ITIL, the following definitions are used:
Incident – An unplanned interruption to an IT service or a reduction in the quality of an IT service. Failure of a configuration item that has not yet impacted one or more services is also an incident. For example, the failure of one disk from a mirror set.
Major Incident – An event that significantly affects a business or organization, and demands a response beyond the routine incident management process. A major incident is an incident that is either defined in the major incident procedure or which:
- Affects, or has the potential to affect services or systems that are critical to the business
- Has a significant effect on the reputation, legal compliance, regulation or security of the business/organization.
Problem – The cause of one or more incidents. The cause is not usually known when a problem record is created, and the problem management process is responsible for further investigation.
Change – the addition, modification or removal of anything that could affect IT services. This includes all IT services, configuration items, processes, documentation, etc.
Release – A collection of hardware or software documentation, processes or other components required to implement one or more approved changes to IT services. The contents of each release are managed, tested, and deployed as a single entity.
Service Request – A request from a user for information, advice, a standard change or access to an IT service. For example, to reset a password, or to provide traditional IT services for a new user. Service requests are usually handled by a service desk and do not require a Request for Change (RFC) to be submitted.
Finding the Right ITIL-Ready ITSM Software
The right ITSM tool can make all the difference when trying to implement ITIL within your IT organization.
When looking for an ITSM tool that can incorporate ITIL best practices, look for the following features and functionalities:
- Incident and problem management – Look for an ITSM tool that is built on the ITIL framework and delivered, out-of-the-box, with full ITIL support. TeamDynamix allows for proper hierarchies with Service Request, Major Incident, Incident, Problem, Change and Release work classifications. Live dashboards provide managers the ability to see real-time spikes in incidents to allow for the initiation of Major Incident/Problem Management workflows.
- Asset management and discovery – IT Asset Management (ITAM) and discovery allow technicians to view asset and CI details, status, relationships and ownership. With integrated Asset Management, CMDB and discovery, technicians can plan for changes and view CI configuration history, impact maps and blackout/maintenance windows on dashboards.
- Self-service and an easily searchable knowledge base – A support call costs $22, but self-service costs just $2 per incident. Drive self-service adoption with a stellar, searchable portal, service catalog and knowledge base. Create multiple portals, leverage chat, integrate with business applications and build workflows – all without coding or scripting.
- Conversational AI with automation – Change the way you chat with Conversational AI. Traditional chatbots aren’t built to understand natural language – because of this, they often fall flat. They rely on your input and are unable to process complex queries, offering just basic question/answer pairing – when it works.
- ITSM workflow – Reduce IT team resource drain with automated ITSM.
Automatically update the Active Directory, create on/off-boarding workflows, integrate with the HRIS platform and manage ticket triage all without any coding or scripting. Leverage a library of pre-built ITSM integration points with a visual flow builder to create the workflows that make life easier. Use the ITSM workflow builder or go to the next level with no-code iPaaS for enterprise automation. - ITIL change management – Poor change management can cause your ticket volume to skyrocket. TeamDynamix incorporates CMDB-related functionality to service asset and configuration management, meaning each asset and CI are affiliated and visible. Change schedules and history can be easily viewed and all requests are tracked. You can facilitate new technology and maintain continuity by using a single platform to organize and manage plans, execution and communication.
- ITIL release management – The last thing an organization wants is costly, unexpected downtime following a technology update or rollout. It’s critical to ensure that the implementation of new technology is executed without disruptions. ITIL-aligned release management helps to keep your production environment running smoothly.
- Enterprise integrations – TeamDynamix is built for ease of use; from how you configure the platform to how you integrate your ecosystem. Quickly and easily connect ITSM/ESM and PPM with your applications.
- Dashboard reporting – Identify issues before they become big problems, support key stakeholders, identify trends, and get the data you need to communicate the value of IT. Share ITSM dashboards with key stakeholders, publish externally, and integrate with third-party data tools. Highly configurable role-based dashboards and reporting offer a single view across tickets and projects.
- Tickets and projects together – Bring tickets and projects together for a single view of work and resources. When tickets related to releases and changes or solutions to problems require significant effort they can evolve into projects. With one platform for ITSM and PPM all work, resources and timelines are in a single view.
Implementing the ITIL Framework
ITIL can be thought of as the process of building ITSM within the organization in a way that tailors IT services to the organization’s particular needs.
As with many things, the availability of resources is a limiting factor when it comes to IT Service Management. Even with the demand for IT services skyrocketing across the board, ITIL allows you to overcome the resource constraints that are holding you back while also delivering the type of user experience your customers expect.
For a full understanding of the ITIL framework, the ITIL Glossary provides an overview of the implementation, management, and quality of IT services that meet the needs of a company.
Understanding the relationship between ITSM vs. ITIL is indispensable when defining both short and long-term goals for an organization’s IT Service Management. IT services geared to the needs of the company can produce untold results, particularly as companies across industries migrate to a digital landscape.
And the ITSM tool you select to help run your IT services plays a crucial role in the success of your IT operations.
Whatever ITSM vendor you choose, you should have the ability to be as ITIL aligned as you need depending on your IT maturity. Many organizations implement ITIL to ensure they have a common vocabulary and methodology surrounding request fulfillment and incident response – both within IT and outside IT when using Enterprise Service Management (ESM).
Check out these customer stories to see how organizations are embracing ITSM systems to support their ITIL initiatives:
Interested in learning more about ITIL best practices? Read 4 ITIL Best Practices to Revive Your Service Management.
This article was originally published in May 2020 and has been updated with new information.