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Searching for an Out-Of-The-Box ITSM Solution? Look for These Features


When you think about IT Service Management (ITSM), what comes to mind first—the practice/framework you follow or the tool you use? Often, we hear customers say, “But I don’t want to be pressured into a strict ITIL framework,” and then the other half of the room says, ‘But will this solution adhere strictly to the ITIL framework?”

Out-of-the-box ITSM solutions need to do both—that is the answer. For those that are interested in adhering to ITIL best practices, the solution needs to allow for this. And for those that want to take a hybrid approach or are simply not ready for ITIL, there needs to be the ability to configure the solution to meet this need.

Out-of-the-box does not have to mean “my way or no way.” Look for a solution that is highly configurable, that allows you to grow into the framework or to jump straight in and adopt from day 1. Out-of-the-box does not mean that you can’t tailor the solution, either. The key is to find a solution that is easy to use, own and operate. Can you configure this solution on your own or do you need deep technical expertise?

What to look for:

  • Are you able to create custom ticket types and workflows?
  • Can you set up incidents and problems separately?
  • Can you tailor the user portal—with your brand and specific data?
  • Can users create a custom desktop?
  • How easy is it to create reports and dashboards?
  • Are you able to import data and export data?

The right ITSM solution should allow you to support your desired approach out-of-the-box without any coding or scripting. What data do you need at your fingertips? Here are some of the key features you should be looking for in an out-of-the-box ITSM solution:

  • Incident and problem tracking: Each of these needs your attention, and when you run a service desk, you need to have fast routing, the ability to group tickets and have a great communication platform.
  • Service portal and knowledge base: According to HDI, a support call costs $22 compared to self-service, which is just $2 per incident, so it’s clear that there needs to be a push toward self-service.
  • Workflow automation: Teams need to focus their efforts on the highest priorities, and automation reduces time spent on mundane, manual, or error-prone activities.
  • Asset management and discovery: Identify and track assets, plan for changes and respond to issues with an understanding of CI configuration history, blackout & maintenance windows, and impact maps.
  • Change management: Roughly 80% of all issues reported to IT are the result of poor change and release management, so properly organizing and managing the plans, execution, and communication will help enable new functionality and maintain the continuity of existing services.
  • Dashboards and reports: Great ITSM dashboards and reports provide the key metrics you need to make confident decisions by identifying issues before they become larger problems, supporting key meetings, profiling trends, and communicating the value IT provides to your entire organization.

Supercharge Your Service Management with Integration and Automation

Adding integration and automation to your IT and Enterprise Service Management practices is a great way to free up resources and boost efficiencies. By investing in smart service management for your organization, you’re investing in service management that connects the entire enterprise and allows everyone to interact in real-time, supercharged by iPaaS (integration platform as a service). iPaaS allows you to automate tasks, both simple and complex, as well as connect disparate systems throughout your organization – all through a codeless platform, meaning anyone can use it. Here are just a few ways iPaaS can reduce IT resource drain:

  • Facilitate enterprise integration by using a single hub with pre-built connectors to systems that you use every day as well as a connector concierge for the creation of specific connectors. (Imagine being able to automatically change a username, add someone to a distribution group, onboard an employee)
  • Expedite creation of automation and workflows with a visual flow builder (codeless) that is easy to use, own and operate; reduce IT backlog of integration and workflow requests.
  • Optimize resources across IT to allow for improved output and a higher level of service delivery to your internal and external customers by removing redundant data entry and manual processing.
  • Reduce API risk with a single connectivity platform that will offer increased oversight and control.

This post was originally published in June 2019 and has been updated with new information.